Virtual Check Solutions
Accept Checks Instantly
By Phone, By FAX, or Online
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Ecommerce, e-commerce, accept checks by phone, accept checks by fax, accept checks online, accept checks by internet
 
Vcheck was launched in 1996 by SoftwareSolutions.Net. We gladly operate under the stringent requirements to qualify for the following:
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Now Vcheck can pay for itself! To cover your cost for blank check stock, MICR Toner and your Vcheck account, you now have the option to add a small service or processing fee automatically added to all checks submitted by your customers. See details.
We Have Custom Versions of Our Checks by Phone, Checks by FAX or eChecks via the Internet System for Insurance Agents, Government Agencies, General Business and Non-Profits.

Accepting Checks by Phone

Details on accepting checks by phone or telephoneAccepting check by phone is easy with the Vcheck system.

You can either collect the required data and enter it into the system later, or do it in real-time as you have the customer on the phone.

Once you input the check data, you can instantly print and deposit the check.

Vcheck is server-based, so you can have multiple staff members entering checks at the same time.

If you will do a lot of "checks by phone", we suggest you review the additional information below.

Banking regulations require that very specific questions and confirmations be obtained for checks drafts produced by information taken over the phone. And, to avoid "the burden of proof" if a draft is disputed, it is required that such phone calls be recorded or confirmation of the authorization be mailed, faxed or emailed to the customer before the draft is processed.

Having the customer FAX you a copy of a signed check that shows the same amount and payee as the draft you will produce is an easier and safer procedure. However, if that's not possible, we have compiled the following script based on banking regulations that will insure you are in compliance with the required confirmations from the check submitter.

Sample Script for Verbal Authorization That Must be Recorded or Confirmation of the Authorization Mailed/Faxed/Emailed to Customer BEFORE the Draft is Processed

After any sales information and basic check information (checking account data) has been obtained, the following should be recited to the customer with his/her responses being recorded:

"Now we have to verify your authorization for this transaction.

Do you, [bank account holder or authorized signer] understand that the information you provided during this phone call that has taken place on [today's date] at [time of call including time zone] will be used to create a one time demand draft on the checking account for which you have provided information and are an authorized signer on the account?
[Wait for customer response]

Do you authorize us [or state your company's name] to process a draft against said checking account in the amount of [amount of draft] and understand the draft will be dated and will be processed on or after [today's full date or agreed date of check/draft]?
[Wait for customer response]

Do you acknowledge that we have provided you with our phone number of [provide phone number] that is available and answered during normal business hours for your inquiries regarding this transaction?
[Wait for customer response]"

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Our Vcheck / Echeck ecommerce check writing software is a perfect ecommerce solution for any type of business.

You can take checks by phone, checks by FAX, or checks online instantly. The perfect check by phone solution.
 
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Our Vcheck | Echeck service allows you to instantly accept check by phone, checks by fax, or echecks via the Internet. We offer optional real-time check verification and custom ecommerce echeck acceptance and printing software programming services.